Volunteering with Pancare

Thank you for your interest in volunteering with Pancare Foundation. We are genuinely appreciative of our volunteers and the vital role they play in the organisation.

Volunteering with Pancare is a great way to get to know others, work as part of a team, develop your communication skills, gain work experience, take some time out from a busy lifestyle and have fun while giving back to a community based foundation.

With your help, we can continue to raise vital funds to support work across our key areas:

Patient & Carer Support – Provide holistic & individualised support to those affected by pancreatic, liver, stomach, biliary and oesophageal cancer, from the point of diagnosis, through treatment and beyond.

Innovative, World-Leading, Research – Invest greater funding for developing new treatments and early detection aimed at increasing survival rates for pancreatic and upper GI cancers.

Advocacy, Collaboration & Development – Increase government and community awareness of pancreatic and Upper GI cancers to increase funding and early detection.

Take up the challenge this year, become a Pancare volunteer and help to put a spotlight on pancreatic, liver, stomach, oesophageal and biliary cancers!

Volunteering can be incredibly rewarding for those who get involved.

Register your interest today!

Please complete the form below so we can find a volunteering position that best suits your interests and skills.

Page 1

Your Details

First Name

Last Name

Gender

Date of Birth

Other Gender

Preferred Phone

Phone Number

Address

Suburb

State

Postcode

Country

Emergency Contact Details

Full Name

Contact Number

Your Availability

Days

MondayTuesdayWednesdayThursdayFridaySaturdaySunday

Times

MorningAfternoonEvenings

Area of Interest

Administration	Advocacy	Bunnings BBQs (Vic Only)
Community Events	Community Fundraising	Operations
Pancare Events	Professional services	Research Projects

Your Skills

Business Management	Business/Policy Writing	Customer Service	Editing
Finance/Accounting	Human Resources	IT/Digital services	Legal/Compliance
Nursing	Office Administration	PR/Marketing	Public Speaking
Health Services	Government Services	Teaching and Education	Student
Counselling	Other Skills

Other Skills Details

Tell us more about yourself. Why would you like to volunteer for Pancare Foundation?

Hidden Fields

Mobile

Home Phone

Volunteer Skills String

Volunteer Days String

Volunteer Time String

Volunteer Availability String

Page 2

Agreement

This is an Agreement between: You (referred to in this document as ‘ the volunteer’ or ‘you’) and Pancare Foundation (sometimes referred to in this document as ‘we ’) This Agreement is not intended to be a legally binding contract between us and it may be cancelled at any time by either us or you. 1. You are a volunteer The role of General Volunteer at Pancare Foundation is a volunteer role. This means you are not an employee of, or contractor to, Pancare Foundation and, if you accept the role, you perform all duties on a voluntary basis and you will not receive remuneration or payment for your work, other than reasonable reimbursement of expenses (see below at paragraph 9). Neither Pancare Foundation nor you intend any employment or contractual relationship to be created (you are not an employee, independent contractor or consultant at Pancare Foundation. If this changes at any time, and there is a possibility that you might perform paid work for the organisation or be involved in vocational training, we will discuss this and document the arrangement in a formal contract. 2. What you can expect when volunteering at Pancare Foundation Pancare Foundation values its volunteers and we will endeavour to provide you with: • a written role description so you understand your role and the tasks you are authorised to perform • a full induction, orientation and training relating to the volunteer role • a safe environment in which to perform your role • respect for your privacy, including keeping your private information confidential • a representative from Pancare, so that you have the opportunity to ask questions and get feedback (see paragraph 4 below) • reimbursement for your reasonable expenses so you are not out-of-pocket as a result of volunteering for us (for further information see paragraph 9 below), and • insurance to cover you for the volunteer duties you are authorised to perform (see paragraph 10 below). 3. What Pancare Foundation asks of its volunteers We ask that you: • support Pancare Foundation’s aims and objectives • participate in all relevant induction and training sessions • only perform duties you are authorised to perform and always operate under the direction and supervision of Pancare Foundation's staff and obey reasonable directions and instructions • understand and comply with the organisation’s policies and procedures including ▪ Bullying, Harassment and Discrimination Policy ▪ Code of Conduct Policy ▪ Grievance Management Policy ▪ Privacy Policy ▪ Social Media Policy ▪ Copyright Policy ▪ Work Health and Safety Policy • notify your Pancare representative of any health and safety issues or potentially hazardous situations that may pose a risk to you or others and report any accidents or incidents relating to staff, volunteers, or the workplace • behave appropriately and courteously to all staff, clients and the public in the course of your role • use any property or equipment given to you in your role safely and only for purpose of the role and return it to the organisation when you finish your volunteer role • let us know if you wish to change the nature of your contribution (for example, hours, role) to Pancare Foundation at any time • let us know immediately if there is anything, or anything arises, that makes you unsuitable or unable to legally carry out your volunteer role (for example, your role requires you to drive and you lose your licence or you injure yourself) • comply with the law at all times, and • be open and honest in your dealings with us and let us know if we can improve our volunteer program and the support that you receive.

4. Contact Person

Your contact person at Pancare Foundation will be the Volunteer Co-ordinator

E: volunteer@pancare.org.au. If you have any questions or concerns about your role, your health and safety, or if you need any assistance to help you perform your role, please call Head Office as soon as possible.

5. Role description and details

We ask that you only perform duties you are authorised to perform, always operate under the direction and supervision of Pancare Foundation’s staff and obey reasonable directions and instructions. This is particularly important for health, safety and insurance reasons (see paragraph 6 below).

Once you complete your registration you will receive a Position Description for General Volunteering to help you understand your role and the tasks you are authorised to perform and tasks that are prohibited.

Volunteering roles outside of General Volunteering i.e.,skilled volunteering, advocacy etc. a position description will be provided to you for the role or project assigned to you as a volunteer.

6. The health and safety of you and others

At Pancare Foundation volunteer safety, and the safety of everyone who is involved in our organisation, is a priority.

Pancare Foundation has safety obligations towards:

you in your capacity as a volunteer at Pancare Foundation, and
the people that you interact with as a part of your volunteer role.

It’s important to understand that you may be personally liable (that is legally or financially responsible) for any harm or damage caused to yourself or others if you act outside of the role description, outside of the instructions given to you or you are affected by drugs or alcohol when you are volunteering.

It’s therefore important that you only perform the tasks in your role description and that you follow the instructions of your nominated contact person which will be one of Pancare Foundation’s staff.

In each state or territory relevant laws applies i.e., Work Health and Safety Act and Regulations and Occupational Health and Safety Act and Regulations. Also, there may be other legal actions (such as negligence claims) that mean we always need to consider safety issues.

Under the relevant laws in each state, Pancare Foundation has a duty of care to minimise risks to everyone affected by its conduct (including paid employees and volunteers).

It also means that as a volunteer, you may have duties under these laws too. These include:

taking reasonable care for your own health and safety
taking reasonable care for the health and safety of others
complying with any reasonable instruction by Pancare Foundation
letting Pancare Foundation know of any concerns you may have about safety or fitness in performing our role, and
cooperating with any reasonable policies and procedures of Pancare Foundation

We will provide you with a full induction, safety equipment and role training(if required) when you commence as aVolunteer with our organisation. However, please do not hesitate to talk to your contact officer at any time if you have any health and safety concerns.

7. Induction and training required before you start in the volunteer role

Pancare Foundation is committed to providing suitable training in support of the organisational policies relevant to your role as a volunteer. For this reason, it’s our policy that all volunteers undertake induction training before starting their volunteer role.

Pancare’s Volunteer Co-ordinator will provide you with the details to complete your online induction training.

8. Information we may request before you can start in the volunteer role

Before you can start the volunteer role, we may request the following information:

Character Reference checks
Police Check

All background check information will be conducted in accordance with our Privacy policy.

9. Volunteer expenses and other benefits

As a volunteer, Pancare Foundation will reimburse you for any reasonable out-of-pocket expenses that you incur when performing authorised tasks associated with your role.

We do this to ensure that you are not financially disadvantaged as a result of your volunteer role with us. These payments are not remuneration or wages. You might need prior approval and will always need to produce receipts.

We may sometimes provide you with other benefits as part of your volunteering role (examples include training, free food, accommodation, event entry, clothing or equipment). Where this occurs, it is on a gratuitous basis at the discretion of

Pancare Foundation and is not payment in lieu of salary.

10. Insurance

We are committed to providing adequate insurance cover for volunteers while carrying out their volunteering roles that have been approved and authorised by us.

Pancare Foundation has the following insurances:

Voluntary Workers Insurance –ASR Underwriting Agencies –Insurance Advisernet

To ensure this insurance covers you for any incidents that occur while you are volunteering with us, you need to:

report an incident as soon as it has occurred
notify the Volunteer Co-ordinator and sign in each time you volunteer

We want to let you know that the following events are unlikely to be covered by our insurance:

actions that are beyond the scope of your volunteer role, or that occur without appropriate authority or permission from us
criminal activity (including criminal charges arising out of driving incidents), and
dishonest or reckless activities (for example turning up intoxicated).

11. Confidential information

Volunteers are likely to be given access to Pancare Foundation’s confidential information as part of, or to assist them with, their role. Confidential information includes any information about Pancare Foundation, its business, services and clients which has been designated by Pancare Foundation as confidential or which is, by its nature, confidential or proprietary to Pancare Foundation.

You are not permitted to use or disclose any confidential information for any purpose other than the proper discharge of your duties as a volunteer of Pancare Foundation.

12. Intellectual Property

You agree to transfer all intellectual property rights and interests (including copyright) in any ideas or materials you create relating to your provision of voluntary services at Pancare Foundation to Pancare Foundation.

You consent to the use by Pancare Foundation of such creations in a manner reasonably contemplated by the voluntary services provided under this document. As a volunteer you also agree not to bring any claim for infringement of your moral rights in respect of that use.

13. Photographs and images

Pancare Foundation may take photographs and video footage of you carrying out your volunteer work and use it for the purposes of marketing and promotion of Pancare Foundation and its goods or services. This may include printed and digital marketing, including the use of your image on social media platforms.

If you are not comfortable with us using taking photographs and video of you, please speak to the Volunteer Co-ordinator.

I accept the terms & conditions of volunteering with Pancare foundation set out in the volunteer agreement.

Page 3

I'd like to be kept up-to-date with Pancare Foundation news and events.

I acknowledge that prior to commencing volunteering I must complete an online training Program.

I understand that I may be asked for a copy of my vaccination status prior to volunteering at Pancare or Community events. (Subject to government guidelines)

Please Upload Your CV (Optional)

Our Stories of Hope showcase real life experiences from people impacted by upper gastrointestinal cancers.